Executive Assistant

Executive Assistant

Mangere Bridge, Auckland

OJI Fibre Solutions is a long established manufacturer and supplier of packaging solutions to a wide range of industries across New Zealand and around the world.  Our customers include blue chip manufacturers and marketers in the primary produce, food, industrial and grocery sectors.

Our CEO - Packaging is looking for a new Executive Assistant to manage his day-to-day activities, travel, and administration.   This pivotal role requires a professional and discreet approach, with the ability to anticipate our CEO’s needs, while building his trust.  With you managing and coordinating his day-to-day activities, travel and office administration, you’ll enable him to focus his energy where it’s needed.  The role is office based fulltime 40 hours, would consider part-time hours (30 hours) for the right candidate.

Your overall responsibilities will include:

• Diary management
• Planning/booking meetings; preparing and distributing relevant information for the CEO and attendees
• Arranging and booking Domestic/Overseas travel including flights, visas, rental cars, foreign currency and accommodation
• Monitoring and managing incoming email correspondence; sending out communication on behalf of CEO
• Preparing documents (including board papers), briefing papers and presentations
• Managing expense claims
• Supporting Packaging Lead Team members where required
• General ad hoc duties as required

Your attributes:

• 2+ years previous EA experience
• Strong written and verbal communication skills
• Highly organised with acute attention to detail
• Professional and approachable
• Ability to handle peak workloads, whilst managing deadlines
• Experience working within a large multi-national organisation or a corporate
• High level of proficiency with Microsoft Office (Word, Powerpoint, Excel and Outlook)

In return we offer a competitive base salary and a comprehensive benefits package including medical care plans, personal insurances and a generous superannuation program. Staff parking is available onsite.

In accordance with Company Policy, the successful candidate will be required to undergo a police and credit check. Oji Fibre Solutions will meet these expenses.

Please note we do not always work to fixed closing dates and may start considering applications as they are received so we encourage you to apply early.